The condition for preparing an advance payment in a foreign currency/PLN is indication of an appropriate subsection in the section “Please arrange the following issues” in the application for a foreign trip and providing required information by the applicant. In particular in relation to: 

• transfer to a foreign currency account the applicant provides the following information: name and surname of the account owner, account number in IBAN format, SWIFT code, currency 
• transfer to a PLN account the applicant provides the following information: name and surname of the account owner, account number 
• collection of foreign currency at a bank branch the applicant provides the following information: name, surname of the person, who will collect the advance payment in a foreign currency (including, if applicable, details of the person authorized by the applicant). 

Before preparing an advance payment in a foreign currency/PLN for hotel service, the applicant is obliged to provide the International Relations Office with confirmation of a hotel reservation, indicating the cost of accommodation and other benefits included in the price of accommodation (if applicable). If a hotel reservation is not provided, only a hotel lump sum will be paid before departure. Then, settlement of the in fact incurred costs will take place after submitting the bill for accommodation. 

Noteworthy! If you do not indicate in the application for a foreign trip an appropriate item regarding preparation of an advance payment in a foreign currency/PLN along with submitting all the required data, the advance payment for the trip will not be prepared. In such a case, the costs incurred will be settled after returning from the foreign trip.