Project preparation and submission:

1. Development of an overall project concept.
2. Selection of a funding source, i.e., a program that allows obtaining funds to finance planned activities.  
3. Acquisition of external partners (if required).
4. Contact with the appropriate support unit:

   Unit name	Project types
   Scientific Excellence (BDN)	International and national scientific projects (e.g., NCN)
   (BWM) International Relations (BWM)	international teaching and mobility projects (e.g., Erasmus+, CEEPUS, etc.)
   Internationalization (BI)	international teaching and research projects implementing the goals of the Internationalization Strategy (e.g., NAWA, Metropolitan Science and Education Support Fund, etc.)

5. Designation of the project manager and project team.
6. Preparation of a grant application in accordance with the program guidelines.
7. Preparation of a note ("fiszka") (in Polish) on the current form attached to Order No. 167/20 of December 14, 2020 (in Polish).
8. Submission of "fiszka" to the Project Implementation Risk Assessment Committee (at least 2 weeks before the deadline for submission of the application).
9. Preparation of the project recommendation by the Project Implementation Risk Assessment Committee for the Rector.
10. Decision of the Rector on the submission of the project.
11. Submission of the project to the financing institution (in case of a positive decision of the Rector).
12. Submission of information by the supporting unit in cooperation with the project manager to:
    • Financial Analysis for inclusion in the University's material and financial plan;
    • Public Procurement – about the planned project for inclusion in the procurement plan and to agree on the procedures to be followed with respect to the procurement planned in the project in accordance with the applicable regulations;
    • units implementing public procurement – about the planned project for inclusion in the material and financial plan and procurement plan.
13. Reception of information on granting or not granting funding for the project.
14. Notification of the Project Implementation Risk Assessment Committee and the supporting entity of the decision regarding the allocation of funds. 

Project implementation:

1. Opening a dedicated bank account (document in Polish) to support the project at the request of the project manager and separating the accounts.
2. Signing of the project funding agreement (after consultation of the content with the supporting unit and the approval of legal counsel).
3. Opening of the project webpage within the "Projects Portal".
4. Entrusting an employee of the University with the duties, tasks and responsibilities of a project manager (based on an appointment signed by the Rector). 
5. Establishing (at the request of the project manager) a project team, if justified by the nature and/or requirements of the project.
6. Implementing the project according to its rules, guidelines and schedule in cooperation with the supporting unit, financial and accounting services and other units of the University.

Project completion:

1. Completion of all activities scheduled in the project.
2. Perform the final settlement of project costs and reconcile the accuracy of booking with Finance and Accounting.
3. Preparation and submission of the final project report with the required documents to the project leader or funding institution.
4. Termination of the dedicated bank account for the project at the request of the project manager.